About the Role
As the Document Controller you will support the Project Manager in ensuring proper document management systems are maintained for the project.
Key responsibilities and duties are listed, but not limited to, the below:
- Ensure that all project documents are checked and submitted on time prior to the documents submission due date
- Document classification, sorting, filing, archiving and retrieval of documents in accordance with Mott MacDonald project document indexing and filing Quality Control system
- Receive all incoming correspondences, scan and register all incoming technical documentation for engineering and contractor deliverable documentation
- Ensure that a 24-hour document processing turn-around time is achieved and maintained
- Distribute and file all engineering and contractor or vendor deliverable documentation in accordance with document management procedures and work instructions
- Receive, update and store requests for information (RFI)
- Carry out handover, close-out and archiving of documentation
- Carry out administrative tasks such as filing, copying, binding, scanning, etc. as required
Candidate Specifications:
- Diploma in Administration or relevant field
- Candidates must have prior experience of ACONEX
- IT literacy (Microsoft Word, Excel and Access) and good keyboard skills are a must
- Able to organise workload with accuracy and attention to detail and demonstrate ability to forward plan
- Ability to work on own initiative without supervision and under time pressure situations
Flexible working
At Mott MacDonald, we support our staff to create work-life balance which works for them and welcome candidates looking for career flexibility. We are open to discussing flexible working at interview stage.
