Organization
: GRCS
Description
:
Job Title: JR. ADMINISTRATIVE ASSISTANT
Job Grade: FC03
Department Business Unit: QHSE QUALITY ASSURANCE
Key Result Areas:
- Reliever of the Administration assistant in his/her absence.
- Ensures proper utilization of office equipment*s and stationeries.
- Makes use of recyclable items.
- Receives and distributes incoming and outgoing mails.
- Maintains the complete filing system for efficient operation of office, reports and correspondence required for reference.
- Review files, records and other documents to obtain information to respond to request.
- Assists in handling all the correspondence of the office by receiving, sorting and distributing it to all concerned to initiate the action as per advice.
- Scan, Fax, Photocopy, Laminate and Print any communication / correspondence within the department.
- Updates document files on a regular basis so that the records are updated.
- Maintains the stationary requirements.
- Communicates/ Coordinates with various offices as advised by immediate heads.
- Coordinates with various suppliers on the delivery of ordered office items.
- Receives and responds to calls in a professional manner and assist them with general problems or complaints.
Knowledge, Skills & Minimum Experience:
Education Qualification:
- Higher Secondary Certificate or equivalent qualification (must have)
Work Experience:
- Years of Experience: Minimum 2 years of experience.
- Area of Experience: Clerical functions.
Skills:
- Basic English Communication
- Basic Mathematics
- Computer and filing
