Projects Administrator vacancy in Saudi Arabia

Responsibilities

• To provide internal administration support to the SBDCP & CMS Management Team.
• Assurance of 0 time sheet return at each month for CMS SBDCP.
• A checking and quality control system to provide timely feedback when discrepancies and/or errors need addressing to ensure unnecessary delays are minimized.
• Be able to demonstrate the ability to think logically and show flexibility and adaptability in developing new solutions for tasks and internal processes.
• Possess excellent office administration and support skills, including the use of the Microsoft Office & Excel suite of tools.
• Have a working knowledge of configuration control principles for recording & maintaining documentation.
• Be able to demonstrate the ability to plan & prioritize own work and meet the administration requirements.
• A single point of contact for all queries related to timesheets.
• Assist senior managers and executives with their daily organizational tasks.
• Arrange meetings and attend them to take detailed minutes.
• Review and optimize office policies and procedures, particularly the documentation and the filing system.
• Prepare spreadsheets, presentations, and statistical and budget reports.
• knowledge of departmental policies and procedures and the ability to apply them appropriately to daily operations.
• Performs a variety of administrative support tasks related to the primary mission of the department.
• Knowledge of administrative procedures, including planning, personnel, data analysis, and report preparation.
• Gathers information, compiles data, and prepares required reports of department or program activities; prepares annual state reports.
• Sets up interview schedules and participates in interview panels; sets up and maintains confidential files.
• Take ownership of your own personal and professional development through your Performance & Development Review (PR and PIP) process.
• Demonstrate commitment to the company’s Total Performance culture.
• Undertake all mandated and developmental training as deemed appropriate by the business.
• Promote and demonstrate a commitment to continuous improvement, positively aiming to eliminate all non-value-added activities.
• Cooperate with directors/managers to achieve a healthy and safe workplace following the business unit’s Health and Safety Policy.
• Adhere to security policies and procedures to ensure that company assets within their charge are adequately protected.
• Manage & use resources both effectively and in such a manner as to minimize costs, and contribute to the achievement of agreed budgets.
• Maintain personal time management standards.
• The jobholder for this role would typically hold high school qualifications or have administration and/or project management qualification/skill sets or demonstrate an ability to develop these skills quickly.

Job Requirements:

• A college degree or diploma in management or a high school degree with at least 5+ years’ experience; additional qualification as a personal assistant or secretary will be a bonus.
• 3+ years of experience working in a senior administrative, virtual assistant, or executive administrative assistant position.
• Significant experience with office management and daily operations.
• Good practical experience with MS Office
• Excellent knowledge of office equipment, like printers and fax machines.
• Strong verbal and written communication skills in both Arabic and English.
• Strong organizational and time-management skills.